Records Management Program Analyst
Position Description
Do you have experience coordinating records management? Are you enthusiastic about contributing to the management of documents and retention, while complying with City, State and Federal requirements? If so, this might be the role for you!
Tacoma Power is looking for a skilled and experienced Records Management Program Analyst to join Power Generations' Business Systems team. This position contributes to the mission of the organization by developing, auditing, and analyzing records management needs within Generation. Additionally, this position will assist with SharePoint coordination for the Project Delivery and Support Services group.
Responsibilities Include:
- Business Operations Activities:
- Develop, audit, and analyze records management needs of the Generation Business unit.
- Evaluate documents for retention compliance with City, State and Federal requirements.
- Review, analyze and implement changes to document retention Policy #1.3 as approved by City, State and Federal requirements.
- Provide Support and subject matter expertise for records management for all of Generation Business Unit.
- Prepare instructions and process documentation and training (either group or one-on-one training) related to records management.
- Assist Generation employees with SharePoint Online, training, and development.
- Support and process Public Disclosure Requests as needed.
- Participate in creating, testing, and implementing of new processes and process improvement teams to assure the best customer value and proposed improvements.
- Gather, assemble, analyze, and evaluate facts to draw logical conclusions and make proper recommendations
- Prepare clear, concise, and comprehensive written reports which require displaying and presenting statistical, graphical, and other reporting methods to audiences of varying technical sophistication.
- Provide regular and ad hoc data analyses and reports as needed.
- Technical Records Management:
- Process and Archive New Paper Records for off-site storage
- Consolidate and inventory off-site records, process records destruction as needed.
- Maintain and Coordinate Engineering reports and manuals kept in Engineering Library.
- Maintain and coordinate electronic files kept in photo and video databases.
- Digitization of paper files according to City, State and Federal requirements
- Communication:
- Effectively communicate both verbally and in writing including the compilation of reports, presentations, and records.
- Develop and maintain productive relationships with groups and individuals and interact respectfully and sensitively to facilitate results.
- Maintain excellent customer service, respond to changing customer needs.
- Participate and facilitate operational change management needs as pertains to Records Management.
- Participate in Records Management training, Conferences, and meetings
Qualifications
DESIRABLE QUALIFICATIONS:
- Two years analytical, database, spreadsheet and/or financial experience*
- Associate’s degree or equivalent related work experience*
- Records management experience preferred
- Public sector or utility experience preferred
*Equivalent combination of education and years of experience may be substituted
LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS
- Depending upon assignment a WA driver's license may be required
Selection Process & Supplemental Information
This recruitment is being managed by Alissa McLain, if you would like to be notified of similar opportunities or stay connected with things going on at Tacoma Public Utilities and the City of Tacoma, connect with me on LinkedIn.
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.
Tacoma Power
Tacoma Power is an almost 100% hydroelectric, municipally-owned public power utility, located in Tacoma. We serve approximately 170,000 customers as one of the three operating divisions of Tacoma Public Utilities, alongside Tacoma Water and Tacoma Rail. As one of the most livable, walkable cities in the country, you'll find that Tacoma is a great fit for all interests with places to bike, run, hike, and explore, the perks of a big city, and the charm of a small town.
Apply
Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
Applications will be reviewed as they are received for interview consideration.
Reference checks will be conducted on final candidates and appointment is subject to passing a background check.
Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 prior to 4pm on the closing date of this posting.