Administrative Analyst I - Community Development and Economic Development Department

The City of San Bernardino is seeking a self-starter able to work in a fast-paced environment performing administrative, financial, budgetary, statistical, program and other analysis in support of the City's Housing programs.  

The ideal candidate will be detail oriented, possess a bachelor's degree or above from an accredited college or university with a major in finance, public or business administration or a closely related field and have professional experience with federal and state grant programs including Community Development Block Grants (CDBG), Home Investment Partnership Programs and Emergency Solutions Grants (ESG).

Under general supervision, performs assigned administrative, financial, budgetary, statistical, program and other analyses in support of City and departmental activities, functions and programs; and performs related duties as assigned.

Administrative Analyst I performs professional analytical and management support work assignments ranging from routine to moderately difficult or assist others in performing more difficult analytical work in support of department functions, programs, goals and objectives. As experience is gained, more difficult duties are assigned and performed with greater independence. Incumbents are expected to exercise judgment in applying indicated study methods and analytical techniques and in making sound, fact-based recommendations based on study results.

Administrative Analyst I is distinguished from Administrative Analyst II in that incumbents in the latter class perform more difficult analytical and program assignments involving gathering and interpretation of data from multiple sources on issues of significant impact and importance, while exercising sound judgment in formulating study approach and analytical techniques necessary to achieve expected results.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1.  Plans, organizes and conducts administrative, management, financial and program analyses in accordance with established procedures and practices and guidance regarding approach and expected results; uses appropriate analytical techniques and statistical and information-gathering processes to obtain required information, data and documentation and identify problems; performs analyses, summarizes findings and makes recommendations; prepares reports and supporting materials; assists in implementing plans, policies and procedures.

2.  Performs analytical and administrative assignments in connection with preparation and management of department or division budgets and/or grant-funded programs; prepares standard revenue and expenditure analyses, staffing analyses and budget status and monitoring reports.

3.  With direction, conducts research, analyzes data and drafts policy and procedure documents to address identified needs and issues; drafts associated communications materials for review; prepares staff reports and exhibits for City Council in accordance with established procedures.

4.  Drafts for supervisory review a wide variety of materials on assigned issues, including reports, procedures, manuals, communications memoranda, proposed Code or ordinance changes and other materials; collects background information, input and feedback and prepares recommendations and a variety of other supporting materials.

5.  Compiles materials, researches problems and complaints and responds to requests for information; provides information to customers on pending projects and requests.

6.  Develops data collection tools, including surveys and questionnaires; analyzes program and operational data and develops recommendations to improve productivity and effectiveness; responds to requests for information from the public.

7.  Performs a variety of department-specific program activities to accomplish work goals and objectives, including: administering the Mills Act Historical Preservation Program; assisting in administering the City's rideshare program; coordinating the recordation of track and parcel maps; coordinating the release of construction bonds for public works projects; and other assignments of similar scope and difficulty.

8.  May represent the department or office in meetings of various committees and organizations.

Knowledge of:

1.  Principles, practices and methods of administrative, organizational, financial and procedural analysis.

2.  Basic principals and practices of public administration, including purchasing, contracting and maintenance of public records.

3.  Principles, practices and methods of municipal budget development and management.

4.  Basic principles, tools and techniques of project planning and management.

5.  Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.

6.  Research methods and analysis techniques.

7.  Principles and practices of sound business communication.

8.  Record keeping practices and procedures applicable to areas of assigned responsibility.

Ability to:

1.  Analyze administrative, budgetary, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations.

2.  Collect, evaluate and interpret data, either in statistical or narrative form.

3.  Analyze, interpret, explain and apply relevant laws, regulations, ordinances and policies.

4.  Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience.

5.  Communicate effectively, orally and in writing; present conclusions and recommendations clearly and logically.

6.  Maintain files, records and documentation.

7.  Exercise independent judgment and initiative within established guidelines.

8.  Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, consultants, property owners, the public and others encountered in the course of work.

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from an accredited four-year college or university with major coursework in finance, public or business administration or a closely related field; and at least one year of professional experience performing administrative, operations, budgetary and similar analyses; or an equivalent combination of training and experience. Experience in a governmental agency is preferred. Accreditation shall be by a national or regional accreditation body that is recognized by the Secretary of the United States Department of Education.

A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy.

Salary Range: $55,524.00 - $67,500.00 Annually