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Technical Records Specialist 1 - Boise

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"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through education and regulation." 

The Idaho State Department of Agriculture is recruiting for a Technical Records Specialist 1 in the Plant Industries Division located in Boise. 

Provides a variety of records support functions; reviews and processes documents; determines and explains compliance with laws, rules, regulations and policies and takes appropriate action; maintains a manual or computerized records system; performs related work.
Example of Duties
Key Responsibilities:  
  • Maintain Field Inspection (MAPS) program for Treasure Valley seed crops
  • Enter all initial information submitted on application forms/accept MAPS applications.
  • Enter all requested diseases (verifying any new or questionable requests).
  • Enter all inspection dates and information.
  • Audit all maps to make sure all information in program is correct.
  • Print end-of-season crop inspection report and mail to companies.
  • Entering weights from returned crop inspection reports and issue state numbers.
  • Maintain filing of field inspection records.
  • Updating Field Inspection Manual (Pink Book) and Phytosanitary Manual (Green Book) putting them together and mailing out.
  • Field Inspection Program
  • Participates with interviews for temporary field inspectors, assists in training for temporary field inspectors, assists in training inspector supervisors for daily routing of crews and assists with paperwork processing.
  • Provide support to the Division of Plant Industries
  • Answering phones.
  • Assist with passing out mail.
  • Check fax machine and stamp certified true copies as necessary.
  • Provide back up support for the Phytosanitary Program
  • Assist as need be in retrieving the Phytoline message system and emailing it out.
  • Assist in typing Phytosanitary Certificates, understand the flow: logging in, inventory, issuing phytos both federal and state, printing, copying, mailing, logging out, second inventory, and filing for monthly billing.
  • Assist with phyto inventories, blends and sales.
  • Assist with billing as able: numerical order of certificates, checking off report, counting, stuffing envelopes, sealing and stamping.
  • Hops Program
  • Type Hops certificates and enter information into the tracking report. 
  • Print Hops certificates and distribute to customer. 
  • Audit and print reports for record keeping and print billing data for the TRS2. 
  • Tally monthly production and submit required reports to USDA FGIS.
  • Feed & Fertilizer Program
  • Provide assistance with filing and data entry.
  • Pack and mail collected official samples to the ISDA Feed and Fertilizer Laboratory.
  • Invasive Species Program
  • Provide assistance with filing and data entry.
  • Assist with Marketing Outreach materials.
  • Other Duties as assigned
Minimum Qualifications
These qualifications are mandatory requirements.
  • Monitoring a records system to identify and correct errors;
  • Researching a variety of sources to resolve problems;
  • Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments;
  • Entering and retrieving data using a computerized records system.

Specialty Qualifications: These qualifications are mandatory requirements.
  • Experience using spreadsheet software.
  • Some knowledge of bookkeeping practices.
  • Experience typing 40 words per minute.
  • Experience using word processing software to create and modify documents.
  • Some knowledge of financial record keeping.