Business Services Supervisor
Business Services Supervisor
Posting Number: 0001396
Location: Los Medanos College
Salary: $7,615 - $9,278 (See special instructions for initial step placement)
Position Definition:
The Business Services Supervisor supervises, coordinates and assists in the daily operations of the College Business Office functions and provides detailed and high-level professional fiscal analysis reports in support of fiscal management of categorical and non-categorical budget allocations.
Distinguishing Characteristics:
Examples of Duties/Essential Functions:
Duties/essential functions may include, but not be limited to, the following: Supervises and coordinates the daily operations of the College Business Office functions, including payroll, human resources, accounting, facilities and other assigned functions. Monitors and maintains categorical and operating budgets, including the preparation of reports and providing financial analysis of all categorical programs; provides support to departments in the management of operating budgets. Develops budgets for new and existing grants based on goals and objectives, including the preparation of cost analysis for projects and sets up budgets accordingly. Assists in year-end closing by preparing adjusting entries for college operating and categorical budgets; provides year-end fiscal reports for categorical funds. Supports Business Director by providing information and consultation on issues, designing forms, charts, or spreadsheets as requested. Monitors expenditure reports and financial statements; identifies variances and provides reports on historical trends or discrepancies. May assist the College Foundation in bookkeeping functions, account reconciliations, and preparation of financial reports. Assists in selecting new staff, trains, evaluates and provides work direction to assigned staff; develops work schedules, prepares and conducts performance evaluations; recommends and documents corrective action as required. Approves invoices for payment, and checks all submitted vouchers, personnel requisitions, journal entries and budget transfers for accuracy. Performs related duties as assigned.
Minimum Qualifications:
Education/Experience:
Education/Training: Equivalent to a Bachelor’s degree from an accredited college with major course work in accounting, business administration, or related field.
Experience: Experience performing professional and responsible accounting duties including one year of lead or supervisory experience.
Knowledge Of:
Principles, practices and procedures of budgeting and accounting; non-profit organizational fiscal regulations; federal, state and local laws, ordinances, codes, and regulations affecting the accounting and financial systems of the District; research, statistical and forecasting methods used in accounting analysis and management; manual and computerized fund accounting systems; principles of supervision.
Skill To:
Ability To:
Multitask and resolve issues with little or no supervision, develop and coordinate processes; hire, train, and supervise; schedule and evaluate staff; interpret and apply District and College policies; establish and maintain effective working relationships with those contacted in the course of performing duties; communicate effectively, both orally and in writing.
Desirable Qualifications:
o Broad experience in public sector accounting, budgeting, and purchasing activities, with a detailed understanding of general ledgers, budget management/reporting concepts, and public sector procurement principles.
o Knowledge and practical use of corporate fiscal data systems and enterprise software solutions, such as Ellucian, PeopleSoft, or similar.
o Understanding of grant accounting principles and concepts in the public sector.
o Demonstrated ability to perform complex analysis, propose recommendations, and implement solutions for business related functions.
o Demonstrated ability to monitor expenditure reports and financial statements; identifies variances and provides reports on historical trends or discrepancies.
o Demonstrated ability to interpret and implement District policies and procedures, while working effectively with faculty and staff in a collective bargaining environment
o High level understanding and use of office productivity software, with an emphasis in Microsoft Excel and Access, including use of pivot tables and complex formulas.
o Possess effective communication skills, both written and oral, to be able to convey complex business policies and procedures in order to increase understanding and compliance.
o Demonstrated knowledge of relevant federal, state, and local legislation and regulations; California Education Code; California Community College Budget and Accounting Manuals; and CCCCO initiatives (e.g., Student-Centered Funding Formula).
Special Instructions:
Note: New employees will be placed at the first step which is $7,615 per month, second step $8,001 per month or third step at $8,406 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $9,278 per month is reached on the salary schedule.
Job Close Date: 2/6/2020
Open Until Filled: No
To apply, visit https://apptrkr.com/1764827
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