Veterinary Services Coordinator
The Veterinary Services Coordinator role provides a wide variety of administrative support and technical skills to the Laboratory Animal Resources department. Prepares and maintains paperwork, files, and schedules required by the department. This role will also fill in as needed to cover scheduled veterinary technician activities. Additionally, responsible for inter-departmental communication and coordination for study animals, procedures, and other tasks as required. This position operates largely independently, although cooperatively with the lead technician and LAR administrative staff. As a team, the Laboratory Animal Resources staff is responsible for the treatment of all on-site ill and injured animals, and for the fulfillment
Responsibilities:
Administrative Support (60% time):
- Provides general quality control on all departmental paperwork prior to filing or distribution to ensure GLP compliance.
- Performs paperwork and electronic data collation, filing, and distribution to appropriate parties on a daily basis. To include but not be limited to physical exam (PE) lab results, Veterinary Services Request Record related lab work, viral results, etc.
- Under direction of the technician supervisor and the veterinarians, will coordinate Veterinary Services schedule, including scheduling preventive medicine activities.
- Coordinates dates with other involved departments, including but not limited to Project Management, Laboratory Animal Resources, Pharmacy, Clinical Pathology, Analytical Biology, Shipping, and Scientific Services, especially as it relates to animal health requirements for study eligibility, or sample collection, processing, shipping (when samples are sent to outside labs) and results receipt. Follows up to ensure data or sample receipt and completes outside lab order forms where necessary.
- Participates in cross-departmental process improvements regarding documentation compliance or other workflow compliance issues, under the direction of the department supervisor.
- Arranges for meetings and meeting resources when needed.
- Works closely with Laboratory Animal Resources to ensure accurate medical information is portrayed in the non-human primate (NHP) database, and Laboratory Animal Resources generated paperwork data entry and filing.
Veterinary Technician Duties (40% time):
- Provides nursing care for all medical cases within the facility, under the guidance of the staff veterinarians and senior level technicians.
- Performs basic diagnostics and screening tests, to include but not be limited to: body weights, body condition score (BCS), Tb testing, malarial screens, hemoccult testing, urine dipstick analysis, fecal floatation, swab sample collection, blood collection, and others at the request of the veterinarians and/or more senior level technicians.
- Performs routine and basic animal procedures, including animal handling and restraint of rodents, handling of nonhuman primates (NHP) within the home cage, sedation, delivery of medications via IM, SQ, topical, and PO routes, assessment of vital signs (TPR) on sedated animals, shaving of animals and preparation for surgical procedures, bandage application, basic wound care, and assessment of basic clinical signs of animals on treatment or under sedation.
- Performs basic cleaning and preparatory procedures within the animal procedure and technical staffing areas, including cleaning medical instruments, wrapping surgical packs for autoclaving, cleaning the surgical suite or procedure area after animal activity, and others at the request of the veterinarians and/or more senior level technicians.
- Performs dose calculations for medications to be given based on initial orders from a veterinarian or as per SOP or Protocol and may be responsible for ordering controlled substances from the pharmacy for planned procedures.
Qualifications:
- BA/BS, Licensed Veterinary Technician (LVT), or completion of 2 year Veterinary Technician program preferred. Equivalent combination of experience may substitute for education requirements.
- 6-12 months basic animal handling and/or basic medical/veterinary experience is required. Experience providing administrative support. GLP and/or CRO experience is preferred.
- Basic animal handling and medication administration skills are required.
- Ability to work cross functionally on process improvements, SOP teams, specific documentation process teams, training development, etc.
- Requires strong reading, writing, and oral communication skills; skills in scientific writing or electronic publishing desired, and a working knowledge of business, administrative and office procedures and protocols.
- Requires the ability to accurately calculate doses, using algebraic equations.