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Management Analyst 3
Headquarters
Tumwater, Washington 
 

**This position is eligible for telework, however, employees will be required to commute to Department Headquarters as needed for business needs.

The Department of Corrections is seeking a highly motivated and qualified individual to take on the dynamic role of a permanent Management Analyst 3, within our Information Governance Unit. This is a full-time, permanent position and is located at the Department of Corrections Headquarters in Tumwater, Washington.
 
Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about the agency, please visit doc.wa.gov.
 
This position reports directly to the Management Analyst 4 within the Information Governance unit and is responsible for assisting in the management and analysis of electronic records and information to develop and recommend strategic goals regarding Information Governance program compliance. This position serves as a consultant on unit wide operations and performance, supporting the agency's mission by helping to develop tools and strategies for technical compliance to mitigate risk, increase efficiency in Information Governance functions, and improve staff training, which safeguards agency resources and reputation.
 
To begin the online Application Process:
 
  • Click the green ‘APPLY’ button located at the top right corner of this job posting.
  • Sign in or create an account.
  • Be sure to attach the following to your completed application:
  1. A Cover Letter outlining your qualifications;
  2. A detailed chronological resume;
  3. And at least three (3) professional references with a phone number and an email address for each.
  • Click ‘ACCEPT & SUBMIT’ to submit your application.
      
Incomplete application packages may disqualify you from the process.


Duties
Key responsibilities of a Management Analyst 3 include, but are not limited to:
Serve as a technical resource to staff agency wide to facilitate agency compliance with public records requests, records and information management, and litigation discovery involving electronic records and information.
  1. Provide technical assistance to staff as needed in retrieving, storing and transferring electronic records and information.
  2. Conduct daily search and retrieval of electronic information in its various formats (.pst’s, external drives, text messages, im’s, social media pages, portable drives, metadata, email, etc…).
  3. Maintain and update electronic record and information specific trainings and presentations to provide to various levels of agency staff.
  4. Assist in the development and implementation of new training materials, best practices, and user guides in responding to public records requests, record retention and privacy breaches.
Conduct complex research and analysis, in order to formulate recommendations regarding Information Governance statistics and trends to be used in developing strategic plans, goals and action plans.
  1. Independently collect, and analyze public records statistics, creating both weekly and monthly reports that outline public disclosure trends for reporting to agency executive leadership.
  2. Analyze agency record retention behavior and trends and report on agency wide compliance and efficiency.
  3. Review quarterly and annual litigation trends tied to public records requests. 
Update and maintain internal and external sites and systems to keep both the agency and the public information regarding DOC Information Governance policy and practice.
  1. Assist in administration of the agency public records tracking system.
  2. Manage staff access and permissions to the tracking system.
  3. Maintain the Information Governance SharePoint sites and associated user.
 
Other duties as assigned.

Required:
  • Some college study in public administration, records management, business administration, law, or related field.
  • A demonstrated ability to independently research, analyze and make recommendations. 
  • Advanced skill level in MS Excel and MS Word.
  • A minimum of one (1) year experience working with electronic records search, retrieval, and public records compliance. Experience includes a demonstrated working knowledge of the legal requirements relating to both litigation discovery and public records compliance under RCW 42.56.
 
Preferred:
  • Bachelor’s degree in related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA), or foreign equivalent.
  • Developing level proficiency/experience using Microsoft eDiscovery tools.
  • Knowledge and use of Enterprise Vault and/or Exchange Online Archive.
  • Experience with technical assistance and/or software testing.
  • Advanced level proficiency with Microsoft SharePoint.
  • Customer Service and/or program support experience.

Vision: Working together for safer communities.
 
Mission: Improving public safety by positively changing lives.
 
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
 
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
 
COVID 19 Vaccination Requirement
Pursuant to Emergency Proclamation 21-14, all Washington State executive branch employees, on-site contractors, and volunteers must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process for all positions within our agency. If you have questions about this requirement, please contact the recruiter listed in the supplemental information section at the end of the job announcement.
 
IMPORTANT NOTES:
  • Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
 
**Please note: Phone number AND email address are required for all professional references.
  • A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
  • Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
  • This position may be represented by a bargaining unit.
 
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
  • Up to 25 paid vacations days a year
  • 8 hours of paid sick leave per month
  • 12 paid holidays a year
  • Generous retirement plan
  • Flex Spending Accounts
  • Dependent Care Assistance
  • Deferred Compensation and so much more!
 
For questions about this recruitment, or to request reasonable accommodation in the application process, please email sarah.alfkaiki@doc1.wa.gov or call us at (360) 515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.