Division Operations Director (DOD) in Arts & Humanities

Job ID: 12259

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

The Division Operations Director (DOD) provides support for the delivery of instruction and student success by leading and managing the Arts & Humanities Division's support operations, operating budgets, and support staff. Under the general direction of the Dean of Arts and Humanities, the Director of Operations is a key part of the leadership team. The DOD directly supervises office support staff and provides guidance for all employee groups in the Division.

The position has authority to implement division protocol and best practices, serve on governance councils on the division and college's behalf, has fiscal oversight over the Division budget, and serves as primary manager of the Divisions physical resources (e.g., offices, IT equipment, classrooms, supplies, etc.)

Annual salary will be commensurate with candidate's qualifications and related experience.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

Arts & Humanities, the largest division at Bellevue College, welcomes students with various educational goals. Most are enrolled in academic transfer courses such as Art, Communication Studies, English, Music, Philosophy, Theatre Arts, and World Languages. Other programs focus on international students (English Language Institute) or adults taking pre-college courses to learn English, earn their GED, complete High School credentials, or transition to college-level courses (Basic and Transitional Studies). The division also includes a Professional Technical program (Interior Design), which serves students seeking an Associate's degree or a Bachelor of Applied Arts. Each program in Arts & Humanities seeks to empower students by cultivating inclusive learning environments that engage diverse traditions; stimulating intellectual and imaginative curiosity; and developing the habits of mind necessary for critical and creative thinking.

• Articulate and support the Arts & Humanities divisional vision and purpose

• Support delivery of instruction, student success, and faculty achievement by providing exceptional service, responsive administrative functions, and timely communication

• Enhance accountability, productivity, efficiency, and professionalism of office operations

• Promote a diverse and equitable working environment

• Exercise independent judgement, decision making, discretion, confidentiality, and creative problem-solving skills to address a variety of administrative and managerial issues

• Establish rapport and facilitate cooperative working relationships between division and College offices or stakeholders, including Finance, Human Resources, Academic Affairs, other academic divisions, and other offices and personnel

• Support and coordinate division activities involving adjunct and full-time faculty

• Review and monitor full-time faculty workload and payment accurately. Identify and resolves problems related to faculty meeting contractual Full-Time Equivalent Faculty (FTEF); monitor all payments to faculty

• Establish common filing systems and procedures, receive and respond to visitors, calls, and email inquiries from constituent groups and the public ensuring process is in place to comply with Bellevue College (BC) records management directives

• Coordinate all resources and office space for faculty and staff as well as track and monitor computer acquisitions, allocations and replacements along with office equipment and supplies for entire Division (staff and faculty)

• Manage budgets, including assisting with planning, developing, reconciling and reporting for all division budgets, and recommend financial strategies

• Oversee the contract process for services

• Reconcile personal P-card and approve division P-card statements

• Utilize delegated authority to assist the Dean with operating and administrative details

• Oversee development and building of quarterly and annual class schedules and monitor schedule efficiencies

• Oversee Division's website

• Hire, supervise, train, develop and evaluate staff performance

• Promote professional development among staff

• Ensure compliance with college policies, procedures, and collective bargaining agreements

• Provide staff training opportunities

• Conduct regular meetings with staff and share information from other meetings

• Approve staff leave requests and time sheets

• Perform other duties as assigned.

• Bachelor's degree - OR - equivalent combination of education and work experience, such as Associate's degree with two (2) years of administrative support experience with increasing responsibilities

• Supervisory experience, including leading, training and professional development of staff

• Experience managing complex operating budgets, grants and contracts

• Experience with course management software system

• Work experience in higher education

• Experience evaluating and assessing data

• Proficient use computers and software applications, such as, SharePoint, WordPress, and Microsoft Office 365, with advanced experience in MS Excel, especially using complex calculation and function features

• Ability to exercise independent judgment, decision making, discretion, and confidentiality

• Skilled in time and conflict management, organizing workflows, and implementing policies and procedures

• Ability to work independently while successfully directing and completing multiple projects while meeting deadlines

• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment

• Effective written, verbal, and interpersonal and communication skills

• Work experience in academic division

• Knowledge of Washington State community college processes and procedures, including curriculum requirements, Washington Administrative Code (WAC), and the Revised Code of Washington (RCW) as they relate to higher education

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee'shttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf?utm_medium=email&utm_source=govdelivery, state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

• This position is NOT eligible for relocation allowance.

• This position is NOT eligible for sponsorship for employment-based visa.

Applications received by 01/04/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying.

• Attach a Cover Letter outlining how you meet the requirements of the position(min 1 pg., max 2 pgs.)

• Attach a Resume

• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College

• Complete Job Questionnaires if applicable

If you have questions with regards to the application or hiring process, please contact the Office of Human Resources at 425-564-2274 or email mailto:jobs@bellevuecollege.edu.

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

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