Academic Operations Specialist

Job ID: 12324

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

This position, as part of a team, handles the scheduling and faculty workload processes for all departments/divisions within the Academic Affairs office, under the supervision of the Director of Academic Operations. This position will assist in streamlining workflows and processes' centralization across academic divisions and campus departments. This position will also assist with recording curricular changes and processing stipends and releases.

We are seeking qualified applicants to fill two - three vacancies.

The positions have permanent funding and allow telecommuting. The selected applicants will be required to work on campus two to three days per week. This is subject to change based on the needs of the department

Annual salary will be commensurate with candidate's qualifications and related experience. Individuals newly hired to Classified group at the college cannot be placed above $55,752 per union bargaining agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous https://www.bellevuecollege.edu/hr/benefits/ is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit https://www.bellevuecollege.edu/facts/.

To achieve student success, Academic Affairs provides high quality, accessible educational programs and services; advances teaching and learning excellence; and engages in pluralism, inclusion and global awareness in all learning environments.

• Run FWL (Faculty Workload) calculations

• Request new employee records. Reconcile employee records and correct misused combo codes if any.

• Code and process faculty contracts in ctcLink for part-time, moonlight and special assignments for faculty; Track Annualized Associate and part-time faculty loads; Process stipends if requested/authorized.

• Discern faculty load levels, code, and process accordingly.

• Back up for Director of Academic Operations for FWL-related situations.

• Build releases/all stipends under guidance of Director of Academic Operations.

• Generate quarterly contracts for Academic Success Center Tutors.

• Contribute to centralization and standardization of administrative procedures tied to faculty contracts.

• Run regular reports to identify and address the errors; Troubleshoot issues associated with the faculty workload and work with the Director of Academic operations to escalate to SBCTC (Washington State Board of Community and Technical Colleges) if necessary.

• Build classes; Troubleshooting class build errors; Create Enrollment Requirement Groups and add to the linked classes; Update class information as instructors and modalities change, classes are canceled, etc.

• Add appropriate footnotes.

• Add Inclusive Access fees (digital materials) as per coordination with the Bookstore.

• Run and generate accurate quarterly enrollment reports.

• Add correct assignment types.

• Add correct Employee Records.

• Modify Instructor/Advisor table as needed.

• Communicate notifications of class cancellations to students via ctcLink.

• Request canvas /course mergers.

• Reserve classrooms for in-person class meetings.

• Troubleshoot issues associated with the class building and Canvas integration and work with the Director of Academic operations to escalate to SBCTC if necessary.

• Actively engage in the work other Academic Affairs Office members on the annual basis to process curricular changes with numerous systems of record.

• Run queries on a regular basis to ensure sections' fees get assessed properly and post changes as necessary.

• Ensure catalog level fees, sections' level fees, course list level fees and term fees get properly disclosed to the students.

• Troubleshoot issues associated with the fees and work with the Director of Academic Operations to escalate to SBCTC if necessary.

• Perform other duties as assigned.

• Bachelor's degree, or any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis

• Knowledge or experience working in database

• Effective written, verbal, listening, communication, and problem-solving skills

• Effective ability to manage and prioritize tasks while meeting competing deadlines

• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment, including skills in fostering a climate of equity and belonging through multicultural awareness and competence

• Demonstrated experience collaborating with multiple stakeholders

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and SharePoint)

• Experience building classes and/or experience with Faculty Workload in ctcLink

• Experience with PeopleSoft

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee'shttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf?utm_medium=email&utm_source=govdelivery, state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

This position is not eligible for relocation allowance and sponsorship for employment-based visa.

Application deadline has been extended to 12/04/2022, will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying.

• Attach a Cover Letter (min 1 pg., max 2 pgs.)

• Attach a Resume

• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity

• Complete the Job Questionnaires if applicable

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:jobs@bellevuecollege.edu.

Applications received by 02/03/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying. Current Bellevue College employees should apply the position through Employee Self Service.

• Attach a Cover Letter (min 1 pg., max 2 pgs.)

• Attach a Resume

• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity

• Complete the Job Questionnaires if applicable

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:jobs@bellevuecollege.edu.

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-98ff277d5138fe43989b92f8a2d535e6